HOPE RANCH PARK HOMES ASSOCIATION

 BOARD OF DIRECTORS MEETING

DECEMBER 17 , 2014

MINUTES

The meeting was called to order at 3:20 by President, Meg DiNapoli.

Board Members In Attendance:  Doug Campbell (arrived at 3:40), Glenn Carter, Meg DiNapoli, Barbara Hrach and Josh Macaluso

Board Members Absent:  Marisa Grimes and Scott Mraz

Also Present:  Ranch Manager, Jim Trebbin, Ranch Building Administrator, Bob Townsend and Legal Counsel, Kathleen Weinheimer.

Tony Romasanta, Steve Leider, Lee Gabler, Jerry Bidwell, David Grokenberger, Jane Lodas, Tippy Bushkin, Dave Ralston and Scott Perry joined the meeting at 3:20.

Discussion Of Bridle Trail @ 1299 Estrella Drive

All parties in attendance had the opportunity to speak on this matter with no time limitations.  After hearing all the comments from the attending members and their representatives, the Board deferred making any decision at the meeting.

The Board directed Ms. Weinheimer to; 1) fully research the records associated with the history of the bridle trails on this lot; 2) further review the information contained in Mr. Grokenberger’s letter and provide the Board with its legal options and 3) determine what obligations the Board has in the Association’s governing documents for dealing with this issue.

Mr. Romasanta, Mr. Leider, Mr. Gabler, Mr. Bidwell, Mr. Grokenberger, Ms. Lodas, Ms. Bushkin, Mr. Ralston and Mr. Perry left the meeting at 4:20.

Member Open Forum

There were no members present to participate in the open forum.

Approval Of Minutes – November 20, 2014

It was moved by Mr. Carter, seconded by Ms. DiNapoli to approve the minutes from the November 20, 2014 meeting as presented.  Motion carried 4 to 0 with Mr. Campbell abstaining.

Architectural Approval

It was moved by Ms. DiNapoli, seconded by Mr. Carter to grant final approval to the Presser/Greewald project at 4312 Marina Drive subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

Mr. Townsend left the meeting at 4:30.

Nominating Committee

Ms. DiNapoli reported that the Nominating Committee had nominated Doug Campbell, Glenn Carter and Josh Macaluso for election to the Board for the 2015 – 2017 term.

Procedure To Be Followed For Election Of Directors

The Board reviewed a letter that was proposed to be sent to the membership in accordance with the Association’s bylaws.  Over Mr. Perry’s objections, the Board authorized Mr. Trebbin to send the letter as presented.

Mr. Perry left the meeting at 4:50.

Melissa Brooks’ Request To Discuss Member Communications

After reviewing an email from Ms. Brooks, the Board decided to send a notice to the members to enable them to receive Ranch communications via email if they felt this would be preferable over first class mail deliveries.

Stones/Overwater Settlement Agreement

It was reported that Ms. DiNapoli, Mr. Campbell, Ms. Weinheimer and Mr. Trebbin had made a site visit to the Stones’ property and determined that the trimming performed by Overwater met the requirements of the settlement agreement.

Beach Operations

The Board discussed several issues related to the operating of the beach park.  It was agreed that the charge for guest vehicles be increased to $10.00 per vehicle.  It was agreed that clubs and organizations should no longer be allowed to reserve the picnic grounds for their events.  It was agreed that the traditional end of school year use of the beach park by Vieja Valley School and Laguna Blanca should be allowed to continue, but other schools should not be allowed similar access.  It was agreed that hiring a beach coordinator for the summer may be beneficial.

There being no further business to conduct, the meeting adjourned at 5:20.

HOPE RANCH PARK HOMES ASSOCIATION

 BOARD OF DIRECTORS MEETING

NOVEMBER 20, 2014

MINUTES

The meeting was called to order at 3:00 by President, Meg DiNapoli

Board Members In Attendance:  Glenn Carter, Meg DiNapoli, Barbara Hrach, Josh Macaluso and Scott Mraz

Board Members Absent:  Doug Campbell and Marisa Grimes

Also Present:  Manager, Jim Trebbin, Building Administrator, Bob Townsend and Legal Counsel, Kathleen Weinheimer

Ms. Virginia Moede and approximately 40 members joined the meeting at 3:00.

Discussion Of Temporary Fence & Trail Blockage @ 1299 Estrella Drive

Ms. DiNapoli reported that Ms. Moede had taken down the temporary fence and that there was no need for further discussion on this matter.

A discussion did ensue about the rights of Hope Ranch members to utilize an existing trail on the Moede property even though there is no documented easement in this area.  Ms. Weinheimer informed the group that a grant deed dating back to 1947 indicated that the trail had been moved to a location within the road easement and that a title report did not list any other bridle trail easements beyond this.

After receiving comments from the members in attendance, it was agreed that a separate meeting should be conducted with a smaller group of people to see if some resolution satisfactory to all parties could be worked out.  The group participating in this meeting would include representatives of the Board, Ms. Moede and selected members of the equestrian community.

At 3:40, the group of members except for Adrienne Schuele left the meeting.

Member Open Forum

Ms. Schuele provided the Board with a status report on the Local Area Management Plan for septic systems.

Ms. Schuele also expressed her opinion that at least fourteen palm trees now appear to have contracted the fusarium wilt disease.  She urged the Board to develop a long range plan for replacing the palm trees that are impacted by this.

Ms. Schuele left the meeting at 3:45.

Approval Of Minutes – October 29, 2014

It was moved by Mr. Carter, seconded by Dr. Hrach to approve the minutes from the October 29, 2014 meeting as presented.  Motion carried 3-0 with Mr. Macaluso and Mr. Mraz abstaining.

Architectural Approvals

A.   Consent Item

1.  Brown @ 4181 Creciente Drive – Garage & Fitness Room – Final

It was moved by Ms. DiNapoli, seconded by Mr. Carter to grant final approval to the Brown project subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

B.   Variance

1.   Suzuki @ 4515 Via Huerto – Tennis Court In Road Setback

After reviewing the project along with a neighboring objection letter, it was moved by Mr. Macaluso, seconded by Ms. DiNapoli to grant the variance based upon the restricted building envelope created by two road setbacks along with the Board’s evaluation that the neighbor’s concerns should not prevent the project from being approved.  Motion carried unanimously.

Mr. Townsend left the meeting at 4:15

New Rule For Short-Term Rental Of Properties

After reviewing a draft of the new rule and incorporating some changes, it was moved by Mr. Macaluso, seconded by Ms. DiNapoli to send the modified version of the rule to the membership for their comments.  Motion carried unanimously.

Finance Committee Report

It was moved by Ms. DiNapoli, seconded by Mr. Macaluso to approve the September financial reports.  Motion carried unanimously.

2015 Budget

It was moved by Mr. Mraz, seconded by Mr. Carter to approve the draft #3 version of the 2015 budget.  Motion carried unanimously.

Beach Operations

The Board continued to review the operation of the beach park to determine if any procedural changes would be beneficial.  The discussion with continue at the next meeting.

Stones/Overwater View Dispute

It was moved by Mr. Carter, seconded by Mr. Mraz to appoint Ms. DiNapoli, Mr. Campbell, Mr. Trebbin and Ms. Weinheimer to make a site visit to the Stones’ property to determine if Overwater is in compliance with the settlement agreement.  They will provide a report on their visit at the next board meeting.

Mr. Trebbin left the meeting at 4:45.

Personnel Discussion – Executive Session

At 4:45, it was moved by Ms. DiNapoli, seconded by Mr. Carter to adjourn to executive session to discuss a personnel matter.  Motion carried unanimously.  The Board met in executive session until 5:05, when it was moved by Ms. DiNapoli, seconded by Mr. Carter to return to open session.  Motion carried unanimously.

During the executive session, the Board continued to discuss the performance review of the Ranch Manager.

There being no further business to conduct, the meeting adjourned at 5:05.

HOPE RANCH PARK HOMES ASSOCIATION

BOARD OF DIRECTORS MEETING

OCTOBER 29, 2014

MINUTES

The meeting was called to order at 3:00 by President, Meg DiNapoli

Board Members In Attendance:  Glenn Carter, Meg DiNapoli, Marisa Grimes and Barbara Hrach

Board Members Absent:  Doug Campbell, Josh Macaluso and Scott Mraz

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer

Bob Townsend and Scott Perry joined the meeting at 3:30.

Member Open Forum

There were no members present to participate in the open forum

Approval Of Minutes – September 24, 2014

It was moved by Mr. Carter, seconded by Ms. DiNapoli to approve the minutes from the September 24, 2014 meeting as presented.  Motion carried 3 to 0 with Ms. Grimes abstaining.

Scott Perry Request To Discuss Palm Tree Removals 

Mr. Perry informed the Board that he did not feel that the procedure the Association recently followed for the removal of an infected palm tree on Las Palmas Drive was appropriate.  After discussing this, the Board agreed to create a written procedure approved by the Ranch’s consultant for all future removals of palm trees infected with the fusarium wilt disease.

Architectural Approvals

A.   Courtesy Review

1.  Moede @ 1299 Estrella Drive – Landscape Plan

The Board reviewed the overall project and then discussed in detail the applicant’s desire to install a fence at her property line which would cut off access previously used for many years by horses, pedestrians and bikers.  Upon reviewing the legal documents and receiving input from Ms. Weinheimer, the Board determined that it did not have the authority to prevent this from occurring.

B.   Preliminary Review

1.   Greenwald/Presser @ 4312 Marina Drive – Addition/Remodel

It was moved by Ms. DiNapoli, seconded by Dr. Hrach to grant preliminary approval to this project subject to the conditions specified in the ABR minutes.  Motion carried 3 to 0 with Ms. Grimes abstaining.

Mr. Townsend left the meeting at 3:45.

Rental Of Properties

The Board discussed a complaint that had been received about a property on Cresta Avenue advertising for short term rentals in violation of the CC&Rs.  It also had been brought to the Board’s attention that there were additional properties in the Ranch advertising short term rentals as well.

The Board determined that a separate monetary penalty should be created for this type of violation.  A draft of this will be prepared by staff and presented for discussion at the next meeting.

Beautification Committee

Mr. Trebbin informed the Board that a Beautification Committee had been in existence at one time to raise funds for projects to beautify the Ranch.  The Committee disbanded several years ago, but had $6,360.00 in a checking account that they would now like to close.  They wanted to turn this money over to the Association in order to upgrade the landscaping at the Las Palmas Drive entrance.

Although the Board supported the project, it felt that it would not be appropriate to initiate this during the drought.  The Board decided to accept the funds, but defer implementing the project until the water resource issue improved.  It was agreed in accepting these funds that they would not be spent for any other purpose other than Ranch beautification projects.

Nominating Committee

In accordance with the procedure specified in the Bylaws, President, Ms. DiNapoli informed the Board that she has named Bill Freudenstein, Barbara Hrach, Scott Mraz, Marisa Grimes and herself to be this year’s Nominating Committee.  It was moved by Mr. Carter, seconded by Ms. Grimes to approve the appointments.  Motion carried unanimously.

2015 Budget

The Board reviewed the second draft of the 2015 budget and provided further input to Mr. Trebbin in his preparation of the next draft.

Beach Operations

The Board initiated a discussion of the overall operation of the beach park to determine what types of changes could be implemented that would create a better environment for the members.  Further discussion of this issue will occur at the next Board meeting.

Traffic Safety

The Board reviewed the CHP ticketing summary through September.

Mr. Trebbin informed the Board that one of the entry pillars at the Marina Drive entrance had been hit by a vehicle and that it was likely that both pillars would have to be replaced.  It’s expected that the driver’s insurance would cover this expenses.

Mr. Perry left the meeting at 4:50

At 4:50, it was moved by Mr. Carter, seconded by Ms. DiNapoli to adjourn to executive session to discuss member discipline and personnel matters.  Motion carried unanimously.  Mr. Trebbin left the meeting at 5:00.  The Board met in executive session until 5:15 when it was moved by Mr. Carter, seconded by Ms. DiNapoli to return to open session.  Motion carried unanimously.

Monetary Penalty For Stanford Farms

During the executive session, the Board agreed to waive the monetary penalties that had been imposed upon this member now that the rule violation had been corrected.

Personnel Discussion – Executive Session

During the executive session, the Board initiated its review of the General Manager.

There being no further business to conduct, the meeting adjourned at 5:15.

HOPE RANCH PARK HOMES ASSOCIATION

BOAD OF DIRECTORS MEETING

SEPTEMBER 24, 2014

MINUTES

The meeting was called to order at 3:00PM by President, Meg DiNapoli.

Board Members In Attendance:  Doug Campbell, Glenn Carter, Meg DiNapoli, Barbara Hrach, Josh Macaluso and Scott Mraz

Board Members Absent:  Marisa Grimes

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer.

Scott Perry and Bob Townsend joined the meeting at 3:00.

Member Open Forum

There were no members present to participate in the Open Forum.

Approval Of Minutes From August 27, 2014

It was moved by Mr. Carter, seconded by Ms. DiNapoli to approve the minutes from the August 27, 2014 meeting as presented.  Motion carried 4 to 0 with Mr. Campbell and Mr. Macaluso abstaining.

Review Of Minutes From May 14, 2014 Meeting

During the Open Forum of the August 27, 2014 meeting, Scott Perry requested that the Board correct the minutes from the May 14, 2014 meeting to include the statement that “Tom Harriman resigned as Treasurer of the Association”.  The matter was discussed by the Board members who were in attendance at that meeting and no one recalled Mr. Harriman making this statement.  The Board determined that the minutes did not need to be corrected.

Anita Presser, Daniel Greenwald, Akiko & Jim Davis, Rick & Tina Brown joined the meeting at 3:15.

Architectural Approvals

  • Greenwald/Presser @ 4312 Marina Drive – Addition To Residence

The Board reviewed the details of the Greewald/Presser project including pictures of the story poles which demonstrated the impact the proposed residential addition would have upon the Browns’ property.   Mr. & Mrs. Brown submitted a letter expressing their

concerns about their ocean view being blocked and asked the Board not to approve the project in its present form.

After hearing input on the view blockage from all parties in attendance, it was moved by Mr. Carter, seconded by Mr. Macaluso to grant a conceptual approval to the project subject to the conditions specified in the ABR minutes and that no further objections from other neighbors are received during the thirty day period the story poles remain in place.  Motion carried unanimously.

Ms. Presser, Dr. Geenwald, Mr. & Mrs. Davis and Mr. & Mrs.Brown left the meeting at 4:00.

  •  Louch @ 4135 Lago Drive – Variance for structures in road setback.

The Board reviewed the details associated with the request to convert a breezeway into a garage and install additional parking along with a sports court.  All of these items would be located within the road setback on Camino Medio.

Based upon the restricted building envelope created on the lot resulting from two road setbacks as well as the lack of any objections from the neighbors, it was moved by Ms. DiNapoli and seconded by Mr. Mraz to grant approval to the variance request.  Motion carried unanimously.

  •  Suzuki @ 4515 Via Huerto – Variance for Sports Court in road setback

The Board reviewed the details associated with the request to install a sports court within the road setback as well as a letter from a neighboring member objecting to the project.  The Board felt it needed a surveyed drawing depicting the exact location of the court before it could make a decision on this request.  Based upon the review of the unsurveyed site plan, there appeared to be alternate locations for the court that would not require a variance.

Mr. Townsend left the meeting at 4:20.

Finance Committee Report

Mr. Trebbin reported that the Finance Committee had reviewed the July and August financial reports and is recommending that they be approved by the Board.  It was

moved by Ms. DiNapoli, seconded by Mr. Campbell to approve the July and August reports.  Motion carried unanimously.

2015 Budget

The Board reviewed in detail the first draft of the 2015 budget and Mr. Trebbin passed along recommendations from the Finance Committee for Board consideration.  The Board provided Mr. Trebbin with further input which he will include in the second draft for review at the next Board meeting.

Nominating Committee

Mr. Trebbin advised the Board that a Nominating Committee needs to be in place no later than November 3rd.  He requested that the Board members provide a list of candidates to serve on the committee by the next Board meeting.

Holiday Fund Committee

The Board approved Marie Hansen to chair the Holiday Fund Committee this year.

Beach Operations

The Board determined that a full review of all of the rules and regulations applicable to the operation of the beach park should take place.  Mr. Trebbin was directed to draft a modified version of the existing rules that can be discussed at the next Board meeting.

There being no further business to conduct, the meeting adjourned at 5:20.

HOPE RANCH PARK HOMES ASSOCIATION

BOARD OF DIRECTORS MEETING

AUGUST 27, 2014

MINUTES

The meeting was called to order at 3:55 by President, Meg DiNapoli

Board Members In Attendance:  Glenn Carter, Meg DiNapoli, Marisa Grimes (arrived at 4:05), Barbara Hrach and Scott Mraz (via speaker phone)

Board Members Absent:  Doug Campbell and Josh Macaluso

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer

Scott Perry joined the meeting at 3:55.

Approval Of Minutes – August 13, 2014

It was moved by Mr. Carter, seconded by Ms. DiNapoli to approve the minutes from the August 13, 2014 meeting as presented.  Motion carried 3 to 0 with Dr. Hrarch abstaining.

Scheduling Of Board Meetings

The Board reviewed the dates of future Board meetings if the number of meetings were to be changed from two to one each month.  It was moved by Ms. DiNapoli, seconded by Mr. Carter to revise the Board meeting schedule to once per month at 3:00PM on the following dates:  September 24th, October 29th, November 19th, December 17th, January 28th and February 11th.  Motion carried unanimously.

Member Open Forum

Mr. Perry informed the Board that he felt the minutes from the May 14, 2014 meeting did not accurately describe what occurred during the Finance Committee Report.  The Board agreed to place this matter on the next meeting agenda for discussion.

Architectural Approvals

  • Louch @ 4135 Lago Drive – Addition To Residence/Pool/Sport Court

After reviewing the Louch project, it was moved by Ms. DiNapoli, seconded by Ms. Grimes to grant a preliminary approval subject to the conditions specified in the ABR minutes as well as the need to obtain Board approval for a variance.  Motion carried unanimously.

  •  Brody @ 1555 Roble Drive – Addition To Residence & New Barn

After reviewing the Brody project, it was moved by Ms. DiNapoli, seconded by Mr. Carter to grant a preliminary approval subject to the conditions specified in the ABR minutes as well as the need to obtain Board approval for a variance.  Motion carried unanimously.

Traffic Safety

The Board reviewed the ticketing data provided by the CHP for the months of July and August.  An update on the accident history was also provided for Board review.

Beach Operations

The Board discussed a party conducted this past June which resulted in a large number of non-members having access to the beach on a busy summer weekend.  In going over the details of the event, it was agreed that it may be necessary to adopt some new rules that will better control the parking at the beach park.

The Board decided to begin placing the topic of beach operations on the agenda of future meetings so that a thorough review of all of the beach rules and policies can be made prior to the next summer season.

There being no further business to conduct, the meeting adjourned at 5:10.

HOPE RANCH PARK HOMES ASSOCIATION

BOARD OF DIRECTORS MEETING

AUGUST 13, 2014

MINUTES

The meeting was called to order at 3:30 by President, Meg DiNapoli

Board Members In Attendance:  Doug Campbell, Glenn Carter, Meg DiNapoli, Marisa Grimes, Josh Macaluso and Scott Mraz

Board Members Absent:  Barbara Hrach

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer

Mike Alvarado, Rob Hereford and Sergio Rodriguez joined the meeting at 3:30.

Member Open Forum

Mr. Hereford introduced himself to the Board members as the new Headmaster of the Laguna Blanca School.  He indicated a strong desire to create a good working relationship between the school and the Association.

Water Company Drought Status Update

Mr. Alvarado explained to the Board the overall system that is in place for supplying water to the Ranch members.  He updated the Board on the decisions the Water Company has made in dealing with the drought and answered questions posed by the Board members.  The Board advised Mr. Alvarado that it would be willing to support the Water Company in its efforts to communicate with the Ranch membership on this matter.

Mr. Alvarado and Mr. Hereford left the meeting at 4:00 and Dr. Garvan Kuskey and Ray Nowak joined the meeting at that time.

Member Discipline

At 4:00, it was moved by Ms. DiNapoli, seconded by Mr. Carter to adjourn to executive session to discuss a matter related to member discipline.  Motion carried unanimously.  The Board met in executive session until 4:30 when it was moved by Ms. DiNapoli, seconded by Mr. Carter to return to open session.  Motion carried unanimously.

During the executive session a discussion occurred regarding the mistreatment of staff members by a member of the Kuskey family.  At the conclusion of this discussion a motion was made by Ms. DiNapoli, seconded by Mr. Carter informing Dr. Kuskey that the next incident of a rule violation or the mistreatment of the Ranch staff by any

member of his family will result in a one year suspension of his membership in the Association.  The motion carried unanimously.

Dr. Kuskey and Mr. Nowak left the meeting at 4:30 and Bob Townsend joined the meeting at that time.

Architectural Approvals

It was moved by Mr. Carter, seconded by Mr. Macaluso to grant a final approval to the Logue remodel/addition at 4332 Via Esperanza subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

It was moved by Mr. Carter, seconded by Mr. Macaluso to grant a final approval to the Beckert remodel/addition at 3969 Cuervo Avenue subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

Mr. Townsend left the meeting at 4:45.

Beach Operations

The Board continued to discuss the need for more specific and enforceable rules for controlling access to the beach park.  This matter will be on the agenda again at the next meeting to address problems that have been occurring during this summer.

View Dispute Between 4016 and 4018 Corta Road – Site Visit

At 5:10, the Board along with Mr. Trebbin and Ms. Weinheimer left the Ranch office and reconvened the meeting at the Kaplan/LaMothe residence at 4018 Corta Road.  David Kaplan, Louise LaMothe, Susan Petrovich and Heike Tennant joined the meeting at that time.

The Board evaluated the contention by Kaplan/LaMothe that a pepper tree on the Tennant property is currently blocking their view to the mountains and the Goleta Valley from their patio and home offices.

The group then went to the Tennant property where Jean Tennant joined the meeting.

The Board evaluated the contention by the Tennants that the pepper tree should not be trimmed or removed since it provided privacy for them as well as screening of the residence across the street.

The Board informed the two parties that its decision would be based upon the criteria listed in the Ranch’s Building Guidelines for view blockages.  After listening to the

presentations by the two members and receiving responses to their questions, it was moved by Mr. Mraz, seconded by Mr. Carter that no further action would be required to be taken by the Tennants at this time and that no rule violation presently existed.  Motion carried 5 to 1 with Mr. Campbell voting no.

The criteria used as a basis for this decision was that; 1) the extent of the view obstruction was minimal 2) Kaplan/LaMothe are not entitled to an unobstructed panoramic view and the quality of their view was spectacular even with the pepper tree remaining in place 3) the pepper tree was very benefial to the Tennants for screening and privacy and 4) the pepper tree provided a reduction in the visual impact of the scale and mass of the architecture of an adjacent residence for the Tennants.

There being no further business to conduct, the meeting adjourned at 6:05.

HOPE RANCH PARK HOMES ASSOCIATION

BOARD OF DIRECTORS MEETING

JULY 30, 2014

MINUTES

The meeting was called to order at 3:30 by President, Meg DiNapoli.

Board Members In Attendance:  Doug Campbell, Glenn Carter, Meg DiNapoli, Marisa Grimes and Josh Macaluso.

Board Members Absent:  Barbara Hrach and Scott Mraz

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer.

Ward Ritter and Adrienne Schuele joined the meeting at 3:30.

Member Open Forum

Ms. Schuele provided input to the Board about the member party organized by the Hope Ranch Riding & Trails Association.  She indicated that there were about 70 people in attendance.

Ms. Schuele also made some suggestions for improving the parking situation at the beach park.

Ms. Schule also offered her opinion on the incident involving the sheriff during the beach campout.

Approval Of Minutes – July 16, 2014

It was moved by Ms. Grimes, seconded by Mr. Macaluso to approve the minutes from the July 16, 2014 meeting as presented.  Motion carried 3-0 with Mr. Campbell and Mr. Carter abstaining.

Ritter @ 4005 Lago Drive – Request For Permit Extension

The Board reviewed the history of the construction project with Mr. Ritter.  He informed the Board that he was in the midst of working on the project when the recession occurred and impacted his ability to complete it.  He is now ready to finish the job, but his Hope Ranch permit has expired.  He indicated that the County had granted an extension to him of its permit, but he must start the job no later than November 20, 2014.

The Board reviewed letters contained in the project file from four of the neighbors expressing their concern over the bulk, mass and scale of the additions being proposed.  Mr. Ritter indicated that the ABR required that he make numerous changes to address these issues.  The ABR ultimately recommended that the Board approve the overall project.

Mr. Townsend reported that he had the ABR review this once again at its July 9th meeting and they did not feel there was any need for this to come back for further review.  They felt that, as long as there were no changes being proposed, that the Board should allow it to be completed.

It was moved by Mr. Carter, seconded by Ms. Grimes to issue a new permit without further review in order to allow Mr. Ritter to complete the project.  Motion carried unanimously.

Mr. Ritter left the meeting at 4:00 and Rick and Tina Brown joined the meeting at that time.

Architectural Approvals

1.   Greenwald/Presser @ 4312 Marina Drive –Addition/Remodel – Conceptual

The Board received input from Mr. & Mrs. Brown expressing their concern over the impact the project might have on their ocean view.  The Board reviewed the project and advised the Browns that story poles will be installed which will determined if any view blockages will need to be addressed.  It was moved by Mr. Carter, seconded by Mr. Macaluso to grant a conceptual approval to the project subject to the conditions specified in the ABR minutes.

  1.  Logue @ 4332 Via Esperanza – Addition/Remodel – Preliminary

3.  Gates @ 4650 Via Roblada – Pool, Spa & Trellis – Final

The Board reviewed items 2 and 3.  It was moved by Mr. Carter, seconded by Ms. Grimes to grant the approvals listed above subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

Mr. Townsend and Mr. & Mrs. Brown left the meeting at 430.

Finance Committee

Mr. Trebbin discussed the variances with the Board to the income and expenses through the second quarter of the fiscal year.  The Finance Committee also reviewed these reports and recommended that they be approved by the Board.  It was moved by Ms. Grimes, seconded by Mr. Carter to approve the April, May and June financial reports.  Motion carried unanimously.

Mr. Trebbin reported that the Finance Committee would like to add John Morrisset to the committee to fill the vacancy created by the departure of Tom Harriman.  The Board agreed that Mr. Morrisset would be a good replacement.

Mr. Trebbin informed the Board that the Finance Committee had endorsed the items listed in the auditor’s management letter and had already implemented the recommendations contained therein.

Traffic Safety

The Board reviewed the June CHP traffic enforcement report.

Adrienne Schuele left the meeting at 4:45.

Beach Operations

At 4:45, it was moved by Ms. DiNapoli, seconded by Mr. Carter to adjourn to executive session to discuss a matter involving member discipline.  Motion carried unanimously. The Board met in executive session until 5:15 when it was moved by Ms. DiNapoli, seconded by Mr. Carter to return to open session.  Motion carried unanimously.

During the executive session, the Board discussed its options for disciplining a member who conducted a large party on the beach which resulted in a major disruption to the parking at the beach for members.

View Dispute Between 4016 and 4018 Corta Road – Site Visit

Mr. Trebbin informed the Board that this item had been postponed to the next meeting per the request of Louise LaMothe.

There being no further business to conduct, the meeting adjourned at 5:20.

HOPE RANCH PARK HOMES ASSOCIATION

BOARD OF DIRECTORS MEETING

JULY 16, 2014

MINUTES

The meeting was called to order at 3:30 by President, Meg DiNapoli.

Board Members In Attendance:  Meg DiNapoli, Marisa Grimes, Barbara Hrach, Josh Macaluso and Scott Mraz.

Board Members Absent:  Glenn Carter and Doug Campbell

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer

Member Open Forum

There were no members present to participate in the open forum.

CHP Officer Brandon Smith joined the meeting at 3:30.

Traffic Safety

The Board discussed the CHP enforcement program with Officer Smith.  He was able to answer a number of questions that the Board members had about the operation of the program.  Officer Smith indicated that he would be discussing the information he obtained from the Board with his supervisor.

Officer Smith left the meeting at 4:00.

The Board reviewed a document provided by Tony Romasanta which described the installation of rumble strips as a traffic safety device.  Mr. Trebbin indicated that he would research this further.

Approval Of Minutes – June 25, 2014

It was moved by Dr. Hrach, seconded by Ms. Grimes to approve the minutes from the June 25, 2014 meeting as presented.  Motion carried unanimously.

Bob Townsend joined the meeting at 4:05.

Architectural Approvals

After reviewing the Logue remodel/addition project at 4332 Via Esperanza, it was moved by Ms. DiNapoli, seconded by Ms. Grimes to grant it a conceptual approval subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

The Board reviewed the request by the Ritters at 4005 Lago Drive to grant an extension to their existing building permit.  Mr. Trebbin informed the Board that the County had granted an extension of its permit to November 20, 2014.

After discussing the history of this project, the Board did not feel it was prepared to grant the extension without offering an opportunity for the neighbors to provide their input.  Mr. Trebbin was directed to first invite Mr. Ritter to attend the next meeting to provide him with an opportunity to address the Board directly.  Following this meeting, a notice may need to be sent to the neighbors inviting them to provide their input.

Mr. Townsend left the meeting at 4:45.

Settlement Agreement With Eric Stones

At 4:45, it was moved by Ms. DiNapoli, seconded by Mr. Macaluso to adjourn to executive session to discuss a litigation matter.  Motion carried unanimously.  The Board met in executive session until 4:55 when it was moved by Ms. DiNapoli, seconded by Mr. Macaluso to return to open session.  Motion carried unanimously.

During the executive session, Ms. Weinheimer informed the Board that the judge adopted the recommendation of the court appointed referee.  New photographs have been taken which will now become the baseline for future enforcement efforts.  A fine of $7,490 has been paid to the Association as directed by the court.

Beach Operations

The Board reviewed two emails from members who expressed concern about an event that was conducted at the beach in which a large number of non-members were in attendance.  This resulted in the beach parking lot becoming full.  Several members were upset that they were unable to access the parking lot since non-members were occupying the majority of the spaces.

The Board reviewed the current rules that apply to this situation.  Mr. Trebbin indicated he would see if he could develop some changes to the rules to better deal with the parking problem

Fire Prevention

Mr. Trebbin indicated that he is continuing to follow up with members who need to trim back vegetation or remove dead vegetation.  He stated that the Ranch consultant, Warner McGrew was pleased with the response received thus far.

There being no further business to conduct, the meeting adjourned at 5:30.

HOPE RANCH PARK HOMES ASSOCIATION

BOARD OF DIRECTORS MEETING

JUNE 25, 2014

MINUTES

The meeting was called to order at 3:40 by President, Meg DiNapoli.

Members In Attendance:  Doug Campbell, Glenn Carter, Meg DiNapoli, Marisa Grimes and Barbara Hrach (arrived at 3:50).

Members Absent:  Josh Macaluso and Scott Mraz

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer.

Member Open Forum

There were no members present to participate in the open forum.

Approval Of Minutes – June 11, 2014

It was moved by Mr. Carter, seconded by Ms. Grimes to approve the minutes from the June 11, 2014 meeting as presented.  Motion carried 3 to 0 with Ms. DiNapoli abstaining.

Parking Plan For HRRTA Party

No one from the Hope Ranch Riding & Trails Association attended the meeting to present the parking plan for its July 5th party.  The Board’s approval of the event was contingent upon the Board receiving and approving a parking plan.

Review Dog Nuisance CC&R Provision

Mr. Trebbin informed the Board that he had received a complaint from a member that a dog on Via Esperanza runs up to the electric fence and barks at horses as they ride by.  The reporting party felt that this was a safety issue and is a violation of the CC&R provision related to animals being kept on properties.  Mr. Trebbin indicated that this had been reviewed by prior Boards and they did not agree that this type of activity qualified as a nuisance.

The current Board agreed with the prior determination and felt dog owners had a right to fully utilize their property outside of the easements and that they should not be required to move back fences because their dog barks at horses passing by.  As long as the dog is contained on the property and not allowed to run onto the street or bridle trail, the barking would not be considered a CC&R violation.

Settlement Agreement With Eric Stones – Executive Session

At 3:50, it was moved by Ms. DiNapoli, seconded by Mr. Carter to adjourn to executive session to discuss pending litigation.  Motion carried unanimously.  The Board met in executive session until 4:10 when it was moved by Ms. DiNapoli, seconded by Mr. Carter to return to open session.  Motion carried unanimously.

During the executive session, Ms. Weinheimer informed the Board that the referee had made his recommendation to the judge.  She felt this was quite favorable to the Association.  She indicated we are now awaiting a decision by the judge.

Architectural Approvals

It was moved by Mr. Carter, seconded by Ms. Grimes to grant a conceptual approval to the Louch project located at 4135 Lago Drive subject to the conditions specified in the ABR minutes.  Motion carried 4 to 1 with Mr. Campbell voting no.

Beach Operations

Mr. Trebbin reported that the Beach Committee will be selling t-shirts and sweatshirts this year.

He also stated that Patrol has periodically been stationed at the entry gate to assist the gatekeeper in dealing with non-member access issues.

Fire Prevention

Mr. Trebbin reported that all members who were identified by Warner McGrew as needing to remove highly flammable materials and/or trim back vegetation from the roadways had been contacted and requested to take corrective action.  He will continue to monitor the situation.

Traffic Safety

The Board reviewed the accident history over the 31 month period that the CHP enforcement program has been in effect.  It was decided to ask the Lieutenant to attend the next Board meeting to have a discussion about the current status of the program.

There being no further business to conduct, the meeting adjourned at 5:05.

HOPE RANCH PARK HOMES ASSOCIATION

BOARD OF DIRECTORS MEETING

JUNE 11, 2014

MINUTES

The meeting was called to order at 3:40 by Vice-President, Glenn Carter.

Board Members In Attendance:  Doug Campbell, Glenn Carter, Marisa Grimes and Barbara Hrach

Board Members Absent:  Meg DiNapoli, Josh Macaluso and Scott Mraz

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer

Member Open Forum

There were no members present to participate in the member open forum.

Approval Of Minutes – May 28, 2014

It was moved by Mr. Carter, seconded by Mr. Campbell to approve the minutes from the May 28, 2014 meeting as presented.  Motion carried 2-0 with Ms. Grimes and Dr. Hrach abstaining.

Bob Townsend and Kit Cooper joined the meeting at 3:45.

Architectural Approvals

It was moved by Mr. Carter, seconded by Ms. Grimes to grant final approval for the solid gate at the 4646 Via Roblada Cooper residence based upon the low profile of the gate and the ability to still have good visibility onto the property.  Motion carried unanimously.

Mr. Cooper and Mr. Townsend left the meeting at 3:55.

Settlement Agreement With Eric Stones – Executive Session

At 3:55, it was moved by Mr. Carter, seconded by Mr. Campbell to adjourn to executive session to discuss a matter related to ongoing litigation.  Motion carried unanimously. The board met in executive session until 4:05 when it was moved by Mr. Carter, seconded by Dr. Hrach to return to open session.  Motion carried unanimously.

During the executive session, Ms. Weinheimer provided a status report on the court appointed referee’s activities since the last Board meeting.

View Dispute Between 4018 Corta Road and 4016 Corta Road – Site Visit

At 4:05, the Directors, Mr. Trebbin and Ms. Weinheimer left the Association office and reconvened the meeting at the residence at 4018 Corta Road.  Louise LaMothe and David Kaplan joined the meeting at that time.  The Board observed the view toward the Goleta Valley from the patio and offices of the residence and the impact that a pepper tree on the neighboring lot has upon this view.

The group then proceeded to the 4016 residence where Jean and Heike Tenant joined the meeting.  The Board toured several rooms in the residence while evaluating the impact the pepper tree has on providing privacy and screening for the Tenants.

After conducting a discussion with all of the involved parties, it was agreed that the Tenants would trim the pepper tree under the guidance of an arborist.  The Board would then return to further review and evaluate the situation.

The Board, Mr. Trebbin and Ms. Weinheimer reconvened the meeting at the Association office at 4:55.

Beach Operations

The Board reviewed a letter submitted by Barbara Seimon related to the rules associated with dogs at the beach.  The Board provided Mr. Trebbin with input in order to respond to her concerns.

Fire Prevention

Mr. Trebbin reported that the Ranch consultant had provided a list properties that required trimming or brush clearance for fire prevention purposes.  Mr. Trebbin indicated he’s in the process of contacting those identified.

Traffic Safety

The Board reviewed the statistical data for the CHP enforcement program for May.  Dr. Hrach suggested that the Board consider cancelling the program for July and August.  The Board directed Mr. Trebbin to update the accident history report for review at the next meeting before making a decision.

Request By La Cumbre Country Club To Install Sign

It was moved by Mr. Carter, seconded by Ms. Grimes to approve the request by the club to install a sign at the traffic island at Las Palmas Drive and Via Laguna and to maintain the island.  Motion carried unanimously.

Ranch Web Site

The Board directed Mr. Trebbin to work with a web designer to update the Ranch web site.

There being no further business to conduct, the meeting adjourned at 5:45.

HOPE RANCH PARK HOMES ASSOCIATION

BOARD OF DIRECTORS MEETING

MAY 28, 2014

MINUTES

The meeting was called to order at 3:35 by President, Meg DiNapoli.

Board Members In Attendance:  Doug Campbell, Glenn Carter, Meg DiNapoli and Scott Mraz (via speaker phone)

Board Members Absent:  Marisa Grimes, Barbara Hrach and Josh Macaluso

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer

Adrienne Schuele joined the meeting at 3:30.

Member Open Forum

There were no members present to participate in the open forum.

Approval Of Minutes – May 14, 2014

It was moved by Mr. Campbell, seconded by Ms. DiNapoli to approve the minutes from the May 14, 2014 meeting as presented.  Motion carried 2-0 with Mr. Carter and Mr. Mraz abstaining.

Kit Cooper and Ron & Melissa Brooks joined the meeting at 3:35.

Architectural Approvals

Mr. Cooper provided an explanation as to how the unapproved solid gates were installed at his property at 4646 Via Roblada.  Mr. Townsend reported that the ABR is recommending that the Board of Directors deny Mr. Cooper’s request to allow the gates to remain in place.  After discussing this matter with Mr. Cooper, the Board members agreed that they would make a site visit to the property to get a better understanding of the impact the solid gates.

Mr. Cooper left the meeting at 3:45.

It was moved by Mr. Campbell, seconded by Ms. DiNapoli to grant final approval to the projects at 4150 La Ladera Road and 275 Las Palmas Drive subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

View Dispute Between 4018 Corta Road and 4016 Corta Road

Mr.  Trebbin informed the Board that this agenda item will be postponed to the June 11th meeting.

Ron & Melissa Brooks and Ms. Schuele left the meeting at 3:50.

Settlement Agreement With Eric Stones and Beach Operations

At 3:50, it was moved by Mr. Carter, seconded by Mr. Campbell to adjourn to executive session to discuss to litigation and personnel matters.  Motion carried unanimously.  The Board met in executive session until 4:15 when it was moved by Mr. Carter, seconded by Mr. Campbell to return to open session.  Motion carried unanimously.

During the executive session, Ms. Weinheimer provided a status report to the Board on the court appointed referee’s efforts to resolve the Stones settlement agreement litigation.

During the executive session, Mr. Trebbin provided the Board with the details of a dispute between a staff member and one of the members over the beach operations.

Jim Scarborough, Ron & Melissa Brooks and Adrienne Schuele joined the meeting at 4:15

Beach Operations – Continued

Mr. Scarborough and Mr. Trebbin outlined the changes the Beach Committee is recommending for the operation of the Beach Campout this year.  Included in this were the following:  no guest tents allowed, no amplified music, no attendees under the age of 21 who are unaccompanied by an adult, limiting the tents to the Santa Barbara side of the beach and no campfires allowed to be built without containers.

It was moved by Mr. Campbell, seconded Mr. Carter to approve the recommendations of the Beach Committee related to the operation of the campout.

Mr. Scarborough also provided the Board with the Committee’s suggestions for better controlling parking at the beach turnaround and improved control of non-member access through the gate.

Mr. Scarborough and Ron & Melissa Brooks left the meeting at 4:30.

Fire Prevention

Mr. Trebbin reported that former Santa Barbara City Fire Chief, Warner McGrew is putting together a list of all Ranch members that need to be contacted to take fire prevention measures on their lots.

Traffic Safety

Mr. Trebbin reported that a member wanted the Board to know that he felt the CHP officer had driven recklessly in his effort to pull the member off the road to issue him a traffic ticket for speeding.  He felt the Association would have liability issues if an accident should occur during the CHP enforcement program.

Ms. Schuele left the meeting at 4:40.

Request By La Cumbre Country Club To Install Sign

Mr. Trebbin reported that he club would like to place a sign on the traffic island at the intersection of Las Palmas Drive and Via Laguna.  The club feels that the existing street sign is not sufficient and that people attending events at the facility have trouble locating the club.  The Board felt that the existing signage is adequate, but that it would review any request the club might submit with specific details of the type of sign and lighting it would suggest.

There being no further business to conduct, the meeting adjourned at 4:50.

HOPE RANCH PARK HOMES ASSOCIATION

BOARD OF DIRECTORS MEETING

MAY 14, 2014

MINUTES

The meeting was called to order at 3:30 by President, Meg DiNapoli.

Board Members In Attendance:  Doug Campbell, Meg DiNapoli, Barbara Hrach and

Josh Macaluso.

Board Members Absent:  Glenn Carter, Marisa Grimes and Scott Mraz

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer

Tom Harriman, Andy Chapman, Adrienne Schuele and Scott Perry joined the meeting at 3:30.

Member Open Forum

Mr. Perry provided the Board with some suggestions that he felt could be incorporated into the redesign of the web site.  He also expressed his opinion that he couldn’t see how collecting license plate numbers from members would provide any real benefit in the operation of the beach.

Ms. Schuele provided the Board with an update on the status of the Local Agency Management Program that is being developed to regulate the installation, repair and maintenance of septic systems throughout the County.

Mr. Chapman informed the Board that there were several kite surfers at the Hope Ranch beach recently.  He felt these kites can be very dangerous to people on the beach and that the Board needed to develop rules for controlling people using these.

Mr. Chapman left the meeting at 4:50.

Finance Committee Report

Mr. Harriman informed the Board that the Finance Committee reviewed the financial reports for the first quarter of the fiscal year and is recommending that they be approved by the Board.  It was moved by Ms. DiNapoli, seconded by Mr. Macaluso to approve the January, February and March financial reports.  Motion carried unanimously.

Mr. Harriman left the meeting at 4:00 and Doug Katsev joined the meeting at that time.

Approval Of Minutes – April 9, 2014

It was moved by Dr. Hrach, seconded by Ms. DiNapoli to approve the minutes from the April 9, 2014 meeting as amended.  Motion carried unanimously.

ABR Review Process

Dr. Katsev described a recent experience he had with the ABR in which he felt he was treated unfairly.  He indicated that the ABR required several modification to his patio installation project in order to screen it from view while a nearby neighbor was allowed to have his patio unscreened.  Mr. Trebbin indicated that changes to the staff and the ABR had been made since the time of the Katsev project which would likely prevent this from happening in the future.

Mr. Perry objected to continuing the discussion since he did not feel this item was properly noticed on the agenda.  The Board felt it was noticed properly, but agreed to postpone any further discussion until the next meeting.

Mr. Perry and Dr. Katsev left the meeting at 4:25.

Architectural Approvals

After reviewing the Overwater new garage/rec room project at 4181 Creciente Drive, it was moved by Mr. Campbell, seconded by Ms. DiNapoli to grant it a preliminary approval subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

Ms. Schuele left the meeting at 4:35 and Christina Morovati joined the meeting via speaker phone.

Settlement Agreement With Eric Stones

At 4:35, it was moved by Dr. Hrach, seconded by Mr. Macaluso to adjourn to executive session to discuss a matter currently involved in litigation.  Motion carried unanimously.  The Board met in executive session until 4:45 when it was moved by Ms. DiNapoli, seconded by Mr. Campbell to return to open session.  Motion carried unanimously.

During the executive session, Ms. Weinheimer and Ms. Morovati provided an update to the Board on the current status of the dispute.  A strategy for dealing with this matter was approved by the Board and Mr. Morovati will be communicating the Board’s position to the referee.

Ms. Morovati left the meeting at 4:45 and Ms. Schuele rejoined the meeting at that time.

Beach Operations

The Board discussed an email it had received from Laurie Kurilla regarding decisions that were made at the previous meeting related to the beach operations.  The Board provided Mr. Trebbin was directions in responding to this.

It was moved by Dr. Hrach, seconded by Mr. Macaluso to appoint a beach committee consisting of the following members:  Dick Matthews, Jim Scarborough, Burleigh Skidmore and Cyndie Young.  The mission of the committee will be to provide recommendations to the Board on issues that the Board feels require investigation.  Motion carried unanimously.

Traffic Safety

Mr. Trebbin described two recent incidents reported to him by members who had received tickets from the CHP.  Both members felt that the CHP was being too aggressive in its enforcement efforts.  After discussing this, the Board did not feel any changes in the CHP enforcement program were necessary at this time.

There being no further business to discuss, the meeting adjourned at 5:10.

BOARD OF DIRECTORS MEETING

APRIL 23, 2014

MINUTES

The meeting was called to order at 3:35 by President, Meg DiNapoli.

Board Members In Attendance:  Doug Campbell, Glenn Carter, Meg DiNapoli, Marisa Grimes (arrived at 4:00), Barbara Hrach and Josh Macaluso

Board Members Absent:  Scott Mraz

Also Present:  Manager Jim Trebbin and Legal Counsel, Kathleen Weinheimer

Laurie Kurilla, Scott Perry and Adrienne Schuele joined the meeting at 3:30.

Member Open Forum

Mr. Perry distributed a document entitled “Code of Conduct for Members of the Board of Directors which he felt the Ranch Board members should review.  He also reiterated his opinion that the Ranch web site is in need of an overhaul and that the Board members should provide their email and telephone numbers to the membership.

Mr. Perry left the meeting at 3:40.

Approval Of Minutes – April 9, 2014

It was moved by Mr. Campbell, seconded by Mr. Macaluso to approve the minutes from the April 9, 2014 meeting as presented.  Motion carried 4 to 0 with Mr. Carter abstaining.

HRRTA July 4th Party

Ms. Grimes joined the meeting at 4;00 during the discussion of this agenda item.

Ms.Schuele requested that the Board consider allowing the Hope Ranch Riding & Trails Association (HRRTA) to host a party for the Ranch membership on the 5th of July.  She provided some background to the Board on similar parties that were conducted in the past.

It was moved by Mr. Carter, seconded by Dr. Hrach to allow the party to proceed with the condition that HRRTA mail the invitations to the members rather than including this in the Association’s newsletter and that a parking plan be submitted prior to the event.

Bob Townsend, Chris Gilliand and Melissa & Ron Brooks joined the meeting at 3:50.

Architectural Approvals

A.  Brooks @ 4150 La Ladera Road – Entry Gates (Conceptual)

After reviewing the details of the project, it was moved by Mr. Carter, seconded

by Mr. Macaluso to grant conceptual approval subject to the conditions specified in the minutes.  Motion carried unanimously.

Mr. Gilliand left the meeting at 4:30.

B.  Overwater LLC @ 4181 Creciente Drive – Garage/ Rec Room (Conceptual)

After reviewing the details of the project, it was moved by Ms. Grimes, seconded by Mr. Macaluso to grant conceptual approval subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

C   Sloan @ 1445 Estrella Drive – Addition To Residence (Preliminary)

After reviewing the details of the project, it was moved by Ms. DiNapoli, seconded by Ms. Grimes to grant preliminary approval subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

D.  Budinger @ 4410 Via Esperanza – Entry Gates (Final)

After reviewing the details of the project, it was moved by Ms. DiNapoli, seconded by Mr. Carter to grant final approval subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

E.  Ghezzi @ 947 Las Palmas Drive – Shed In Setback (Variance)

Mr. Townsend informed the Board that the shed had been built many years ago without a Hope Ranch permit and the variance request was being made to reclassify this as a legal structure. He indicated he had received no objections from any neighbors. He also indicated that the shed was well maintained and acceptable in appearance.

It was moved by Mr. Carter, seconded by Dr. Hrach to approve the variance based upon the circumstances described Mr. Townsend.   Motion carried unanimously.

Mr. Townsend, Ms. Schuele, Ms. Kurilla, Melissa & Ron Brooks left the meeting at 4:50

Settlement Agreement With Eric Stones – Executive Session

At 4:50, it was moved by Ms. DiNapoli, seconded by Mr. Carter to adjourn to executive session to discuss a matter related to litigation.  Motion carried unanimously.  The Board met in executive session until 5:00 when it was moved by Ms. DiNapoli, seconded by Mr. Campbell to return to open session.  Motion carried unanimously.

During the executive session, Ms. Weinheimer provided the Board with a status report on the meeting with the owners of the Overwater property and the referee’s report to the judge.

Ms. Schuele, Ms. Kurilla, Melissa & Ron Brooks rejoined the meeting at 5:00

Rule Violation @ 977 Via Rosita

The Board noted that the member did not accept its invitation to meet to discuss this matter.  Mr. Trebbin was directed to continue to proceed through the rule enforcement procedure.

Beach Committee

Mr. Trebbin reported that he still only had three members who had volunteered to serve on a Beach Committee.  The Board hen reviewed the main issues that it had wanted a committee to review and decided that it would be preferable to address these matters amongst the Board and that there would be no need for a Beach Committee this year.

Ms. Schuele, Melissa & Ron Brooks left the meeting at 5:20.

Enforcement Of Leash Law

The Board discussed the problems that are associated with having dogs unleashed at the beach park.  In order to deal with this, the Board decided to have cones placed on the sand which would designate a “dog free” zone in which dogs would not be allowed.  Once members walked their leashed dogs beyond this point, they would be able to unleash their dogs if so desired.

The Board also felt that it would be beneficial to have the members provide the Association with license plate numbers of the vehicles they would be using to access the beach park.  This would help to enable the staff to identify violators of the parking rules.

The Board directed Mr. Trebbin to include the notice of these two issues in the mailing that will soon be distributed to the membership for the renewal of their beach cards.

There being no further business to discuss, the meeting adjourned at 6:05.

HOPE RANCH PARK HOMES ASSOCIAITON BOARD OF DIRECTORS MEETING APRIL 9, 2014

MINUTES

The meeting was called to order at 3:30 by President, Meg DiNapoli.

Board Members In Attendance: Doug Campbell, Meg DiNapoli, Marisa Grimes, Barbara Hrach, Josh Macaluso and Scott Mraz

Board Members Absent:  Glenn Carter

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer

Member Open Forum

There were no members present to participate in the open forum.

Approval Of Minutes – March 26, 2014

It was moved by Ms. Grimes, seconded by Mr. Macaluso to approve the minutes from the March 26, 2014 meeting as presented.  Motion carried 4 to 0 with Mr. Campbell and Mr. Mraz abstaining.

Beach Committee

Mr. Trebbin reported that only three members had volunteered to serve on the Beach Committee thus far.  It was agreed that the Board would wait two more weeks before officially appointing a Beach Committee.

Bob Townsend and Mats Johansson joined the meeting at 3:45.

Request For Use Of Unapproved Roofing Material @ 4149 Creciente Drive

The Board denied the request to approve the use of asphalt shingles as a roofing material for this project.  It was moved by Mr. Campbell, seconded by Ms. DiNapoli to grant approval for the use of the Landmark roof material from the approved roofing list.  Motion carried unanimously.

Mr. Johansson left the meeting at 4:00.

Review Of ABR Process

The Board discussed various issues related to the process currently being followed by the architectural board for the review of construction projects.

Several suggestions for improvement were made including reduction in the number of members serving on the ABR, having term limits and no longer allowing ABR members to conduct business in the Ranch while serving on the Board.  It was agreed that this matter should be placed on a future Board of Directors agenda for further discussion.

Mr. Townsend left the meeting at 4:10 and Marsha Roberson and Kim Kimbell joined the meeting at that time.

Request For Memorial For Terrie Kimbell

It was moved by Mr. Campbell, seconded by Ms. DiNapoli to grant the request for a tree to be planted in the beach park as a memorial to Terrie Kimbell.  Motion carried unanimously.

Ms. Roberson left the meeting at 4:25.

Dr. Roberts’ Request For Clearing Easement Area

Mr. Trebbin advised the Board that the trail easement had now been cleared to provide for vehicular access.  Mr. Kimbell will review this with Dr. Roberts to confirm that this has properly responded to his request.

Mr. Kimbell left the meeting at 4:35.

Suspension Of Membership For Past Due Member

Mr. Trebbin reported that there was only one member who has not fully paid the annual assessment.   The member has made a partial payment and has indicated that she will pay the balance by the end of April.  Based upon this information, the Board did not feel that the suspension of the membership was necessary at this time.

Repairs On County Roadways

Mr. Trebbin reported that the County will be making repairs on the Las Palmas roadway on April 17th.  The section of roadway to be repaired runs from Via Tranquila to Las Olas Drive.

Settlement Agreement With Eric Stones – Executive Session

At 4:45, it was moved by Ms. DiNapoli, seconded by Mr. Macaluso to adjourn to executive session to discuss a matter related to litigation.  Motion carried

unanimously.  The Board met in executive session until 5:00 when it was moved by Ms. DiNapoli, seconded by Mr. Macaluso to return to open session.  Motion carried unanimously.

During the executive session, Ms. Weinheimer informed the Board of the results of the meeting that occurred with the referee.

There being no further business to conduct, the meeting adjourned at 5:00.

HOPE RANCH PARK HOMES ASSOCIAITON BOARD OF DIRECTORS MEETING MARCH 26, 2014

MINUTES

The meeting was called to order at 3:30 by President, Meg DiNapoli.

Board Members In Attendance: Glenn Carter, Meg DiNapoli, Marisa Grimes, Barbara Hrach and Josh Macaluso

Board Members Absent:  Doug Campbell and Scott Mraz

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer

Member Open Forum

There were no members present to participate in the open forum.

Approval Of Minutes – March 12, 2014

It was moved by Ms. DiNapoli, seconded by Ms. Grimes to approve the minutes from the March 12, 2014 meeting as presented.  Motion carried 4 to 0 with Mr. Carter abstaining.

Past Due Members

None of the three past due members was present to discuss any hardships they may be having that is preventing them from paying their annual assessments.  Mr. Trebbin was directed to notify these members that the Board will be considering the suspension of their memberships in the Association at the next meeting if the assessments remain past due.

Repairs On County Roadways

Mr. Trebbin reported to the Board on his attendance at the County’s public workshop where input is provided for the selection of the roadways to be repaired in the County’s 2014-2015 budget.  Based upon the feedback he received, Mr. Trebbin advised the Board that it did not appear likely that any Hope Ranch roads would be included.  He was told that the County had directed a significant portion of its budget over the past two years to Hope Ranch and it was now felt that other areas in the County would have to take a priority.

Mr. Trebbin stated that County staff told him that they would try to make some minor repairs to the section of Las Palmas Drive from Paloma Drive to Las Olas Drive to provide for a less bumpy ride.

Mr. Trebbin indicated that he did contact Janet Wolf’s office to see if they could assist in getting Las Palmas Drive included into the budget.  They responded by saying that they would try to locate alternate funding that might allow for this section of the County roadway to be resurfaced during the 2014-2015 fiscal year.

Settlement Agreement With Eric Stones – Executive Session

At 3:55, it was moved by Ms. DiNapoli, seconded by Mr. Macaluso to adjourn to executive session to discuss a matter involving litigation.  Motion carried unanimously.  The Board met in executive session until 4:10 when it was moved by Ms. DiNapoli, seconded by Mr. Macaluso to return to open session.  Motion carried unanimously.

During the executive session, Mr. Trebbin and Ms Weinheimer provided the Board with the current status of the litigation filed by Mr. Eric Stones against the Association and various strategies for dealing with this were discussed.

Projects For 2014

The following projects were suggested by the Board members for further discussion during the coming year:

Traffic safety

Fire safety

Ranch beautification

Palm trees

Improvements to newsletter

Upgrade of Ranch web site

Encouraging better neighbor relations

View blockages

Revision of building guidelines

Revision of CC&Rs and Bylaws

Establishment of effective beach committee

Review of ABR process

There being no further business to conduct, the meeting adjourned at 4:45.

HOPE RANCH PARK HOMES ASSOCIAITON BOARD OF DIRECTORS MEETING MARCH 12, 2014

MINUTES

The meeting was called to order at 3:40 by President, Meg DiNapoli.

Board Members In Attendance:  Doug Campbell, Meg DiNapoli, Marisa Grimes, Barbara Hrach, Josh Macaluso and Scott Mraz (via speaker phone)

Board Members Absent:  Glenn Carter

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer

Member Open Forum

There were no members present to participate in the open forum.

Approval Of Minutes – February 26, 2014

It was moved by Mr. Macaluso, seconded by Ms. Grimes to approve the minutes from the February 26, 2014 meeting as presented.  Motion carried unanimously.

Bob Townsend joined the meeting at 3:45.

Architectural Approvals

A.  Projects For Review

1.  Sloan @ 1445 Estrella Drive (Addition To Residence (Conceptual)

After reviewing the above item, it was moved by Mr. Macaluso, seconded by Ms. Grimes to grant conceptual approval to item A1 subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

Mr. Townsend left the meeting at 4:05.

Past Due Members

None of the past due members accepted the Board’s invitation to attend the meeting to discuss any issues they may have for being in arrears on their annual assessment.

Laguna Blanca School Request For Use Of Beach

After discussing the letter sent to the Board by Sara Jacobs, it was moved by Dr. Hrach, seconded by Mr. Campbell to allow the Summer Arts program at the school to have access to the beach park on the days requested.  Motion carried unanimously.

Review Of Pending Issues For New Board Members

At 4:20, it was moved by Ms. DiNapoli, seconded by Mr. Campbell to adjourn to executive session to discuss matters related to litigation.  Motion carried unanimously.  The Board met in executive session until 4:45 when it was moved by Ms. DiNapoli, seconded by Mr. Campbell to return to open session.  Motion carried unanimously.

During the executive session, Mr. Trebbin and Ms. Weinheimer provided a history of the litigation with Mr. Eric Stones.

Ms. Grimes left the meeting at 4:45.

Policy For Member Memorials

Mr. Campbell provided the Board with several recommended locations and species of trees for a memorial for Terrie Kimbell.  The Board agreed to approve the request for the memorial contingent upon the sponsors using one of these options.

Ranch Committees

The Board agreed that it would be beneficial to form a Beach Committee for the coming year.  Mr. Trebbin will place a notice in the next newsletter asking for volunteers.

Projects For 2014

This matter was deferred to the next meeting.

There being no further business to discuss, the meeting adjourned at 5:20.

HOPE RANCH PARK HOMES ASSOCIAITON BOARD OF DIRECTORS MEETING FEBRUARY 26, 2014

MINUTES

The meeting was called to order at 3:35 by President, Meg DiNapoli.

Board Members In Attendance: Doug Campbell (joined the meeting at 4:30), Glenn Carter, Meg DiNapoli, Marisa Grimes, Barbara Hrach, Josh Macaluso and Scott Mraz

Board Members Absent:  None

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer

Election Of Officers

It was moved by Mr. Macaluso, seconded by Mr. Mraz to appoint the following officers for the 2014-2015 term:

President – Meg DiNapoli

Vice President – Glenn Carter

Treasurer – Tom Harriman

Secretary – Barbara Hrach

Assistant Secretary – Jim Trebbin

Motion carried unanimously.

Member Open Forum

There were no members present to participate in the open forum.

Approval Of Minutes – February 12, 2014

The minutes of the February 12, 2014 meeting were accepted as presented.

Board Meeting Schedule

The Board determined that it would meet on the second and fourth Wednesdays of each month starting at 3:30PM.

Mr. Townsend joined the meeting at 3:55.

Architectural Approvals

A.  Projects For Review

1.  St. George @ 4602 Via Carretas – Addition To Residence (Final)

2.  Green @ 665 Via Trepadora (Final)

It was moved by Mr. Carter, seconded by Ms. DiNapoli to approve items A1 and A2 subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

Mr. Townsend left the meeting at 4:30 and Mr. Campbell joined the meeting at that time.

Review Of Pending Issues For New Board Members

For the benefit of the new board members, a discussion was conducted on the status of various matters carried over from the previous board.  This included the CHP enforcement program, fire prevention, digitizing blueprints, palm tree disease, county roadway, pending litigation and threatened litigation.

It was agreed that each board member would bring to the next meeting a list of any additional topics they might want to be considered for discussion in the coming year.

Policy For Member Memorials

The board discussed various options for responding to requests for memorials for member families.  Mr. Campbell indicated that he would prepare additional information for discussion at the next meeting.

Ranch Committees

Discussion of this matter was deferred to the next meeting.

There being no further business to conduct, the meeting adjourned at 5:45.

HOPE RANCH PARK HOMES ASSOCIAITON BOARD OF DIRECTORS MEETING FEBRUARY 12, 2014

MINUTES

The meeting was called to order at 3:40 by President, Meg DiNapoli

Board Members In Attendance:  Doug Campbell (joined the meeting at 4:10), Steve Countryman, Meg DiNapoli, Barbara Hrach (via speaker phone) and Tony Romasanta

Board Members Absent:  Glenn Carter and Josh Macaluso

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer

Speaker phone contact with Dr. Hrach terminated at 3:41.

Approval Of Minutes From January 29, 2014 Meeting

It was moved by Mr. Countryman, seconded by Mr. Romasanta  to approve the minutes from the January 29, 2014 meeting as presented.  Motion carried unanimously.

Mr. & Mrs. Glazer and Mrs. Robert Coles joined the meeting at 3:45.

Rental Of Property @ 4111 Marina Drive

Mr. & Mrs. Glazer explained to the Board that there was no disclosure to them when they purchased the residence that a lease was in place that allowed the property to be rented for periods of less than thirty days.  It was only after they purchased the property that they became aware that the manner in which the property is currently being leased was a violation of the Association’s CC&Rs.

After discussing various options for dealing with this, the Board informed the Glazers that they would need to inform their tenant that the residence can no longer be subleased for periods of less than thirty days.  Should the tenant refuse to comply, the Association would have no choice but to enforce its rules which could result in daily fines or a membership suspension being imposed upon the Glazers.

Mr. & Mrs. Glazer left the meeting at 4:05.

Member Open Forum

Mrs. Coles asked the Board to consider installing a gate system at the end of  Via Cayente to prevent non-members from having access to the Ranch.  She indicated that she observes numerous people walking into the Ranch from this

area who are non-members.  She indicated that she feels this is a safety issue that needs to be addressed by the Board.

Mrs. Coles left  the meeting at 4:10 and Tom Pickett, Sam Maphis, Doug Campbell and Bob Townsend joined the meeting at that time.

Architectural Approvals

A.  Consent Items

1.  Foster @ 501 Via Sinuosa – Addition To Residence (Final)

2.  Sharma @ 4163 Marina Drive – Landscape Plan (Final)

3.  Brown @ 4488 Via Bendita – Residence Addition/Remodel (Final)

B.  Projects For Review

1.  Laguna Blanca School – 4125 Paloma Drive – New Sand Volleyball

Courts (Final)

It was moved by Ms. DiNapoli, seconded by Mr. Romasanta to approve items A1, A2 and A3 subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

After reviewing item B1, it was moved by Mr. Romasanta, seconded by Mr. Campbell to grant a final approval subject to the condition specified in the ABR minutes along with the requirement that the balance of the open space on the athletic field be maintained in its current configuration.  Motion carried unanimously.

Laguna Blanca School Parking In Upper Campus

The Board agreed to allow the school a grace period to the start of the 2016 academic year to be in compliance with the parking limitations on the upper campus as long as the parking beyond the gate entrance will be immediately eliminated.

Mr. Maphis and Mr. Pickett left the meeting at 4:30.

Ex Agenda Item

Ms. Weinheimer informed the Board that it needed to add an item to the agenda that was not posted due to a need to take action prior to the next Board meeting.  Since the ex agenda item involved a threat of litigation against the Association, she also stated that the matter needed to be discussed in executive session.

At 4:30PM, it was moved by Ms. DiNapoli, seconded by Mr. Countryman to add this item to the agenda and to adjourn to executive session to discuss a matter related to litigation.  Motion carried unanimously.  The Board met in executive session until 5:05, when it was moved by Ms. DiNapoli, seconded by Mr. Countryman to return to open session.  Motion carried unanimously.

During the executive session, the Board discussed the details of the threatened litigation by Mr. & Mrs. Ronald Brooks and directed Ms. Weinheimer to respond to the letter it had received from their attorney.

Mr. Townsend left the meeting at 5:05.

Brett Grimes Request To Discuss ABR Process

Mr. Trebbin informed the Board that Mr. Grimes was unable to attend the meeting and this matter will be placed on the agenda of a future meeting.

Status Report On Properties In Violation Of High State Of Repair Rules

The Board reviewed the status of the two properties currently in violation of this rule and felt that progress is being made and that no further action by the Association is required at this time.

Traffic Safety

The Board reviewed the statistical information provided by the CHP and continues to feel that the enforcement program should continue to be funded.

Annual Meeting

The Board reviewed the drafts of the President’s Report and the Financial Report and provided input to Mr. Trebbin to finalize this.

There being no further business to discuss, the meeting adjourned at 5:25.

HOPE RANCH PARK HOMES ASSOCIAITON BOARD OF DIRECTORS MEETING JANUARY 29, 2014

MINUTES

The meeting was called to order at 3:30 by President, Meg DiNapoli

Board Members In Attendance:  Doug Campbell, Steve Countryman, Meg DiNapoli, Barbara Hrach (arrived at 4:00), Josh Macaluso and Tony Romasanta (arrived at 3:45)

Board Members Absent:  Glenn Carter

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer

Member Open Forum

There were no members present to participate in the open forum.

Approval Of Minutes From January 15, 2014 Meeting

It was moved by Mr. Countryman, seconded by Mr. Campbell to approve the minutes from the January 15, 2014 meeting as presented.  Motion carried 3 to 0 with Mr. Macaluso abstaining.

Tom Harriman joined the meeting at 3:40 and Mr. Romasanta joined the meeting at 3:45.

Finance Committee Report

Mr. Harriman advised the Board that the Finance Committee had reviewed the October 2013, November 2013 and December 2013 financial reports and is recommending that they be approved by the Board.  It was moved by Mr. Campbell, seconded by Ms. DiNapoli to approve the October, November and December reports.   Motion carried unanimously.

Mr. Harriman left the meeting at 3:55.

Format For Annual Member Meeting

The Board discussed the format to be followed for the February 19th member annual meeting and decided to follow the same format as the previous year.

Laguna Blanca School Parking In Upper Campus

Mr. Trebbin read a communication he had received from the school outlining its plan for meeting the parking restrictions in the upper campus.  The Board agreed to accept this plan if the school will provide a more specific completion date.

Dr. Hrach joined the meeting at 4:00.

Settlement Agreement With Eric Stones & David Shor Request For Reimbursement Of Legal Bills

At 4:05, it was moved by Ms. DiNapoli, seconded by Mr. Countryman to adjourn to executive session to discuss matters related to litigation.  Motion carried unanimously.  The Board met in executive session until 4:55 when it was moved by Ms. DiNapoli, seconded by Mr. Romasanta to return to open session.  Motion carried unanimously.

During the executive session, Ms. Weinheimer advised the Board that a hearing has been scheduled with Judge Anderle for March 11th to discuss the Association’s compliance with the settlement agreement.

During the executive session, it was moved by Ms. DiNapoli, seconded by Mr. Romasanta to decline Mr. Shor’s request for participation in alternative dispute resolution since his accusations and request for reimbursement of legal fees fall outside the scope of the Davis-Stirling Act as well as the Association’s governing documents.  Motion carried unanimously.

There being no further business to discuss, the meeting adjourned at 4:55.

HOPE RANCH PARK HOMES ASSOCIAITON BOARD OF DIRECTORS MEETING JANUARY 15, 2014

MINUTES

The meeting ws called to order at 3:30 by President, Meg DiNapoli.

Board Members In Attendance: Glenn Carter, Doug Campbell, Steve Countryman, Meg DiNapoli, Barbara Hrach and Tony Romasanta

Board Members Absent:  Josh Macaluso

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer.

Lois Erburu , Bob Townsend and Laura Weinstein  joined the meeting at 3:30.

Member Open Forum

There were no members present to participate in the open forum.

Approval Of Minutes – December 18, 2013

It was moved by Mr. Carter, seconded by Mr. Countryman to approve the minutes from the December 18, 2013 meeting as presented.  Motion carried unanimously.

Architectural Approvals

A.  Consent Items

1.  Berti @ 4581 Via Bendita – Outdoor Patio – (Final)

B.   Projects For Review

1.  Sharma @ 4163 Marina Drive – Landscape Plan (Conceptual)

2.  Sharma @ 4163 Marina Drive – Roof Material (Final)

3.  Green @ 665 Via Trepadora – New Guest House (Preliminary)

4.  Lukaszczyk @ 4131 Marina Drive – Roof Material (Final)

C.   Variances

1.  St. George @ 4602 Via Carretas – Structures In Road Setback

It was moved by Ms. DiNapoli, seconded by Mr. Carter to grant approval to item A1 subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

It was moved by Mr. Countryman, seconded by Mr. Romasanta to grant approvals to items B1, B2, B3 and B4 subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

It was moved by Mr. Romasanta, seconded by Mr. Carter to grant the variance for item C1 based upon the restricted building envelope created by two road setbacks, the topographical limitations related to the property and the lack of any objections from the immediate neighbors.  Motion carried unanimously.

Ms. Erburu, Mr. Townsend and Ms. Weinstein left the meeting at 4:00 and David Shor joined the meeting at that time.

David Shor Request For Reimbursement Of Legal Bills

At 4:00, it was moved by Ms. DiNapoli, seconded by Mr. Carter to adjourn to executive session to discuss a matter related to possible litigation.  Motion carried unanimously.  The Board met with Mr. Shor in executive session until 4:15 when Mr. Shor left the meeting.  The Board continued to meet in executive session until 4:35 when it was moved by Ms. DiNapoli, seconded by Mr. Countryman to return to open session.  Motion carried unanimously.

During the executive session, Mr. Shor made a presentation to the Board explaining why he felt he should be reimbursed of his legal fees associated with a dispute he had with the Association.  After discussing the input it received from Mr. Shor, the Board decided not to agree to his request.

At 4:35, Ms. Erburu, Jane Lodas, Karen Brody, Pamela Webber and Linda Lorenzen joined the meeting.

Dogs & Horses At The Beach

Mr. Trebbin described to the Board two recent incidents that occurred at the beach involving unleashed dogs and horse riders.  He also referred to an email he received from Geri Bidwell requesting that the Board take action to address this matter.

The Board received input from the members in attendance related to this problem and possible solutions were discussed.  The Board agreed that some changes need to be made related to enforcement of our dog leash rules and that it would be discussing this in more detail at future meetings.

Monetary Penalty Amounts

After reviewing the existing rule for enforcement of the Ranch rules, it was decided not to revise the rule to increase the amount of the monetary penalties at this time.

Imposition Of Monetary Penalties Upon Stanford Farms

After discussing the history of the view blockages created by Stanford Farms, it was moved by Ms. DiNapoli, seconded by Mr. Carter to impose a $100.00 per day monetary penalty upon Stanford Farms until such time as the violation in corrected.  The amount of the penalty was based upon the determination that Stanford Farms has a history of violations of the Ranch rules, the violation has an adverse impact upon the overall community and that this is a particularly egregious violation.  Motion carried 4 to 0 with Dr. Hrach and Mr. Countryman abstaining.

Member Memorials

The Board reviewed a request from a group of members who would like to establish a memorial for Terrie Kimbell at the beach park.  The Board had some concern about this setting a precedent that could result in problems in the future.  It was decided that the Board should establish a policy for member memorials which will better define the parameters for approval and that any acceptance of such requests should be withheld until this occurs.

Undergrounding Utilities

The Board reviewed a request from Grover Wilson to consider undergrounding the utilities near his property on Bithynia Road.  Mr. Trebbin advised the Board that the possibility of “undergrounding” was explored several years ago and the cost estimates were in the 46 million dollar range.  The Board did not feel this type of expenditure would have support in the Ranch.

Traffic Safety

The Board reviewed the statistical information provided by the CHP and felt that this program continues to have a positive impact on traffic safety in the Ranch.

There being no further business to discuss, the meeting adjourned at 5:45.

HOPE RANCH PARK HOMES ASSOCIAITON BOARD OF DIRECTORS MEETING DECEMBER 18 2013

MINUTES

The meeting ws called to order at 3:30 by President, Meg DiNapoli

Board Members Present: Doug Campbell, Glenn Carter, Steve Countryman, Meg DiNapoli, Barbara Hrach and Tony Romasanta.

Board Members Absent:  Josh Macaluso

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer

Member Open Forum

There were no members present to participate in the open forum.

 Site Visit – Overwater Compliance With Settlement Agreement

Mr. Trebbin advised the Board that Mr. Stones’ attorney had notified the Association that she would not allow a site visit to occur.  She stated that she felt the access request by the Board “served no purpose” and was “punitive and “harassing” to her client.

At 3:35, the Board members, staff and legal counsel left the Ranch office to perform a site visit to the Overwater property.  They met Diane Brown on her property at 3:45.  Ms. Brown showed the Board all of the areas that had been trimmed in November and early December in order to be in compliance with the settlement agreement.

Although it was difficult to make a determination without being able to view the situation from the Stones’ lot, the Board did feel that Overwater was substantially in compliance with the settlement agreement.  The only unresolved issue that could be verified was that the two cypress trees had still not been removed.  Since the remainder of the property appeared to be in compliance and Overwater had addressed all of the other areas covered by the settlement agreement, the Board felt that a $10.00 per day fine was still appropriate at this time.

The Board, staff and legal counsel left the Brown property at 4:00 and resumed the meeting in the Ranch office at 4:10.

Approval Of Minutes –December 4, 2013

It was moved by Mr. Carter, seconded by Ms. DiNapoli to approve the minutes from the December 4, 2013 meeting as presented.  Motion carried 3 to 0 with Mr. Campbell, Mr. Countryman and Ms. Hrach abstaining.

Bob Townsend joined the meeting at 4:15.

Architectural Approvals

A.  Consent Items

1.  Viole/Twogood @ 4010 Ramitas Road – Residence Remodel (Final)

2.  Dill @275 Las Palmas Drive – Residence Remodel (Preliminary)

3.  St. George @ 4602 Via Carretas – Residence Addition/Remodel

(Preliminary)

4.  Brown @ 4488 Via Bendita – Residence Addition/Remodel

(Preliminary)

B.  Items For Review

1.   Foster @ 501 Via Sinuosa – Residence Remodel (Conceptual)

C.   Variances

1.  Dill @ 275 Las Palmas Drive – Structures In Road Setback

  1.  Montell @ 4655 Via Vistosa –Storage Shed In Road Setback

It was moved by Mr. Carter, seconded by Mr. Romasanta to approve items A1, A2, A3 and A4 subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

After reviewing item B1, it was moved by Ms. DiNapoli, seconded by Mr. Romasanat to approve item B1 subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

After reviewing item C1, it was moved by Mr. Romasanta, seconded by Mr. Carter to grant the variance based upon the unusually restricted setbacks resulting from having two roadways easements on the property as well as the lack of any adverse impact the project would have on any neighbors.  Motion carried unanimously.

Mr. Craig Montell joined the meeting at 4:30.

With regard to item C2, Mr. Townsend informed the Board that he had determined that there was an alternate location for the tool shed which would be further back from the roadway and less visible.  He also showed the Board a sample of the type of shed that would be installed using a gabled roof.

It was moved by Mr. Romasanta, seconded by Dr. Hrach to grant the variance at the alternate location based upon receiving no objections from neighbors and the special circumstances associated with the use of the shed as explained by Mr. Montell.  The motion also specified that the shed must be landscaped and painted in an earth tone color.  Motion carried unanimously.

Mr. Montell left the meeting at 4:40.

At 4:40, it was moved by Ms. DiNapoli, seconded by Mr. Romasanta to adjourn to executive session to discuss matters related to member discipline.  Motion carried unanimously.  The Board met in executive session until 5:00 when it was moved by Ms. DiNapoli, seconded by Mr. Romasanta to return to open session.  Motion carried unanimously.  Mr. Townsend left the meeting at 4:45.

Update On Tenant Problems @ 1060 Monte Drive – Executive Session

Update On Rule Violation @ 4028 Via Laguna – Status Report – Executive Session

Stanford Farms/Gainey View Dispute – Executive Session

During the executive session, Mr. Townsend reported that he met with a representative of Mr. Rabasa at the 1060 Monte Drive property.  He was advised that the tenant had vacated the residence and all of the vehicles associated with him had been removed.  He also stated that the piles of dead vegetation at the front of the lot had been removed and that there did not seem to be a fire hazard on the property at this time.  Based upon the progress made, the Board decided to defer moving any further through the rule enforcement procedure at this time and to continue to monitor the situation.

During the executive session, the Board reviewed the progress being made at the 4028 Via Laguna property and decided to defer moving any further through the rule enforcement procedure at this time and to continue to monitor the situation.

During the executive session, the Board reviewed the history associated with the Stanford Farms/Gainey view dispute and directed staff to invite Stanford Farms to attend the next meeting of the Board to proceed through the rule enforcement process.

Properties In Violation Of High State Of Repair Provision

After discussing additional properties that may be in violation of the high state of repair provision, it was decided not to proceed with any further action at this time.

Laguna Blanca School Parking Compliance With Master Plan

Mr. Trebbin provided the Board with a history of the conditions that the Association included with its approval of a new Master Plan for the school.  At present, he was concerned that the school was not in compliance with the condition that it no longer allow parking in certain areas of the upper campus.

He reported that he had met with representatives of the school to discuss this and they indicated that they were not aware of this condition and felt they might have a difficult time complying with it.  Mr. Trebbin told the school officials that he felt that it was unlikely that any relief to this requirement could be provided by the Association.

The school informed Mr. Trebbin that they would like to conduct some internal meetings to decide how best to be in compliance and would provide this feedback to him after the holiday shutdown of the school.

Personnel Discussion – Executive Session  

At 5: 40, it was moved by Ms. DiNapoli, seconded by Mr. Carter to adjourn to executive session to discuss a personnel matter.  Motion carried unanimously.  The Board met in executive session until 5:55 when it was moved by Ms. DiNapoli, seconded by Mr. Carter to return to open session.  Motion carried unanimously.

During the executive session the Board discussed the annual review of the General Manager.

There being no further business to discuss, the meeting adjourned at 5:55.

HOPE RANCH PARK HOMES ASSOCIAITON BOARD OF DIRECTORS MEETING DECEMBER 4, 2013 MINUTES

The meeting was called to order at 3:30 by President, Meg DiNapoli.

Board Members Present: Glenn Carter, Meg DiNapoli, Josh Macaluso and Tony Romasanta

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer

Julia Wynn Carr and Anastasio Pappas joined the meeting at 3:30.

Member Open Forum

There were no members present to participate in the open forum.

Approval Of Minutes –November 13, 2013

It was moved by Mr. Carter, seconded by Mr. Macaluso to approve the minutes from the November 13, 2013 meeting as presented.  Motion carried unanimously.

Schuele Request To Revise Minutes From October 23, 2013

It was moved by Mr. Carter, seconded by Ms. DiNapoli to reconsider the minutes from the October 23, 2013 meeting per a request from Adrienne Schuele.  Motion carried unanimously.

After reviewing the revisions proposed by Ms. Schuele, it was moved by Ms. DiNapoli, seconded by Mr. Carter to grant her request to revise the minutes as described in her email.  Motion carried unanimously.

Carr Request For Board Support In Dispute Over Beach Cabana

Ms. Carr provided the Board with the historical background of the cabana on her property.  She indicated that she would like to conduct an open house on her property so that the members could see this “landmarked” structure.  She requested that the Board place a notice in the newsletter inviting the membership to attend the open house.

It was moved by Ms. DiNapoli, seconded by Mr. Carter to grant the request based upon the historical uniqueness of the cabana and the benefit that might be provided to the membership to be able to see this.  Motion carried unanimously.

Ms. Carr left the meeting at 4:00 and Bob Townsend, Brett & Melisa Grimes, Sam Maphis, Peter Becker, Tom Henson, and Louise LaMothe joined the meeting at that time.

Architectural Approvals

A.  Consent Items

1.  Laguna Blanca School @ 4125 Paloma Drive – New Tennis Courts

2.  Mills @ 755 Via Hierba – Residence Remodel

B  Conceptual

1.  Brown @ 4488 Via Bendita – Residence Remodel

2.  St. George @ 4602 Via Carretas – Landscape Plan

C.  Final

1.  Grimes @ 4015 Corta Road – Revision To Previously Approved Plan

2.  Katsev @ 4225 Via Presada – Addition To Residence & Patio

D.  Variances

1.   Katsev @ 4225 Via Presada – Patio In Road Setback

2.  Montell @ 4655 Via Vistosa –Storage Shed In Road Setback

3.  Christiansen 4030 Corta Road – Residence & Pool In Road Setback

It was moved by Mr. Romasanta, seconded by Mr. Macaluso to approve items A1 and A2 subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

In reviewing item C1, the Board was advised that Ms. LaMothe was objecting to the 12 inch plate height revision that was being proposed for the Grimes’ residence.  She indicated that she would not object to a 6 inch increase.  After receiving input from all those in attendance, it was moved by Mr. Romasanta, seconded by Ms. DiNapoli to grant the 12 inch revision being proposed by the owners.  Motion carried unanimously.

Mr. Maphis, Mr. & Mrs. Grimes, Mr. Becker, Mr. Henson and Ms. LaMothe left the meeting at 4:35 and Craig & Denise Montell joined the meeting at that time.

In reviewing the variance for item D2, the Board expressed its concern over the visibility of the shed and the precedent this might set if it were to be approved.  The Montells did not feel that the shed was out of character with the area and that there were unique circumstances associated with their lot that would justify the granting of a variance.

It was decided that Mr. Townsend would meet with the Montells and their contractor to see if the shed could be moved to an area that would make it less visible.  The Board members agreed to visit the location as well to get a better understanding of the situation.  It was decided that this would be reviewed again at the December 18th meeting.

Mr. & Mrs. Montell left the meeting at 5:05 and Mr. & Mrs. Bernd Christiansen, Jonathan Leach and David Mendro joined the meeting at that time.

The Board reviewed the circumstances associated with the variance request for item D3 as well as letters from Dr. & Mrs. Kurilla and Mr. & Mrs. Russell objecting to it.  It was moved by Mr. Carter, seconded by Mr. Macaluso to approve the variance based upon the limitations in the building envelope created by the rock quarry and the requirement by the County to rebuild the bunkhouse that had been demolished by a prior owner.  The motion also stipulated  that it was unlikely that any new variances would be granted in the future for this property and that the landscaping being proposed would assure that there would be little impact upon the neighbors.  Motion carried unanimously.

Mr. & Mrs. Christiansen, Mr. Leach and Mr. Mendro left the meeting at 5:30.

The Board reviewed the circumstances associated with the variance request for item D1.  It was moved by Mr. Carter, seconded by Mr. Macaluso to approve the variance based upon the restricted building envelope created by two roadways adjacent to the lot and the minimal impact the structure would have on neighbors.  Motion carried unanimously.

After reviewing items B1, B2 and C2, it was moved by Mr. Romasanta, seconded by Ms. DiNapoli to grant approvals to each subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

Mr. Townsend and Mr. Pappas left the meeting at 5:40.

Update On Tenant Problems @ 1060 Monte Drive & Update On Rule Violation @ 4028 Via Laguna – Status Report – Executive Session

At 5:40, it was moved by Ms. DiNapoli, seconded by Mr. Carter to adjourn to executive session to discuss matters related to litigation and member discipline.  Motion carried unanimously.  The Board met in executive session until 5:50 when it was moved by Ms. DiNapoli, seconded by Mr. Carter to return to open session.  Motion carried unanimously.

During the executive session, the Board directed Mr. Trebbin to advise the owner of the property at 1060 Monte Drive that it will be proceeding through the rule enforcement process in order to obtain his compliance with the governing documents.  The next step in the process will be to invite the owner to attend the December 18th Board meeting to see if a solution can be reached.

During the executive session, the Board felt that the owner of the 4028 Via Laguna property had made some progress in eliminating the violations and that this will continue to be monitored.

McCaw/Gainey View Dispute – Executive Session

This item was deferred to the December 18th meeting

Traffic Safety

The Board reviewed the November results of the CHP enforcement program and agreed to continue with this program in December.

Mr. Romasanta provided information on an engineer who he felt could provide a cost estimate for a roundabout installation on Las Palmas Drive.  Mr. Trebbin was directed to contact him.

Nominating Committee

Mr. Trebbin indicated that the Nominating Committee asked him to report that it had nominated Meg DiNapoli, Marisa Grimes, Barbara Hrach and Scott Mraz to serve on the Board

Reverse 911 Call System

The Board did not feel it would be worthwhile to pursue setting up a reverse 911 call system in the Ranch.

Personnel Discussion – Executive Session

This matter was deferred to the December 18th Board meeting.

There being no further business to conduct, the meeting adjourned at 6:00.

HOPE RANCH PARK HOMES ASSOCIAITON BOARD OF DIRECTORS MEETING NOVEMBER 13, 2013 MINUTES

The meeting was called to order at 3:30 by President, Meg DiNapoli.

Board Members Present: Doug Campbell, Glenn Carter, Steve Countryman, Meg DiNapoli, Barbara Hrach, Josh Macaluso and Tony Romasanta

Board Members Absent: None

Also Present:  Manager, Jim Trebbin and Legal Counsel, Kathleen Weinheimer.

Member Open Forum

There were no members present to participate in the Open Forum

Approval Of Minutes –October 23, 2013

It was moved by Mr. Carter, seconded by Mr. Countryman to approve the minutes from the October 23, 2013 meeting as presented.  Motion carried unanimously.

Meg Lordeon, Dr. Hossein Rahimian and Jim Lamply joined the meeting at 3:35.

View Dispute – Lordeon/Rahimian

Mr. Trebbin provided the Board with the historical background associated with this dispute.  Ms. Lordeon and Dr. Rahimian each provided their input related to the possibility of removing several of the palm trees on Dr. Rahimian’s property.  After discussing the matter in detail, it was moved by Mr. Carter, seconded by Mr. Romansanta to not require Dr. Rahimian to remove or trim any of the palm trees that Ms. Lordeon is claiming adversely affect her mountain view.  Motion carried 6 to 0 with Mr. Campbell abstaining.

Tenant Problems @ 1060 Monte Drive – Executive Session

Ms. Lordeon and Dr. Rahimian left the meeting at 4:00 and Bruce Reuter, Mark Saint. Oegger, Dwight Saint Oegger, Pam Saint Oegger, Harry Atterbury,  Wendy Atterbury, Kathy Bart, Earl Minnis and Jeff Marshall joined the meeting at that time.

The attendees at the meeting were provided with an opportunity to address the Board about their concerns over the tenancy problems that have been occurring at 1060

Monte Drive over the past several years.  Mr. Langley and Mr. Marshall provided input on behalf of the owner, John Rabasa who was not able to attend the meeting.

The Board agreed to have its legal counsel send a letter to Mr. Rabasa informing him of the need to have the current tenant removed from the property by the end of November and to bring the property back into compliance with the Ranch’s maintenance requirements.  Ms. Weinheimer will also send a letter to Mr. Minnis addressing his suggestion that the Association perform background checks on potential renters of properties in the Ranch.

Mr. Langley, Mr. Marshall, Mr. Reuter, Mr. Mark Saint Oegger, Mr. Dwight Saint Oegger, Ms. Pam Saint Oegger, Mr. & Mrs. Atterbury, Ms. Bart and Mr. Minnis left the meeting at 4:35.

At 4:35, it was moved by Mr. Romasanta, seconded by Mr. Macaluso to adjourn to executive session to discuss a matter related to litigation.  Motion carried unanimously.  The Board met in executive session until 4:45 when it was moved by Mr. Carter, seconded by Mr. Countryman to return to open session.  Motion carried unanimously.

During the executive session, Ms .Weinheimer provided the Board with legal advice associated with addressing the neighbor issues that were brought to the attention of the Board in relation to the1060 Monte Drive property.

Ms. Kathleen Cox joined the meeting at 4:45

Rule Violation @ 4028 Via Laguna – Status Report

Ms. Cox informed the Board that she has scheduled the removal of several eucalyptus trees for the following week.  She indicated that the installation of a new hedge would follow this using 15 gallon containers.  Mr. Campbell concurred that Ms. Cox has been following the landscape plan that he has recommended to improve the overall appearance of the lot.  The Board expressed concern over a vehicle in the driveway with a car cover that appears to be disabled.  Ms. Cox said she would address this issue as well.

Ms. Cox and Doug Campbell left the meeting at 4:55 and Bob Townsend joined the meeting at that time.

Architectural Approvals

A.  Conceptual

1.  Berti @ 4581 Via Bendita – New BBQ Area

2.  Dill @ 275 Las Palmas Drive – Residence Remodel

After reviewing the above items, it was moved by Mr. Romasanta, seconded by Mr. Countryman to approve items A1 and A2 subject to the conditions specified in the ABR minutes.  Motion carried unanimously.

B  Final

1.  Katsev @ 4225 Via Presada – Residence Addition & Deck

Item B1 was deferred to the next meeting.

Mr. Townsend left the meeting at 5:15.

Finance Committee Report

Mr. Trebbin reported that the Finance Committee had reviewed the August and September financial reports and is recommending that the Board approve them.  It was moved by Ms. DiNapoli, seconded by Mr. Macaluso to approve the August and September financial reports.  Motion carried unanimously.

2014 Budget

It was moved by Mr. Romasanta, seconded by Mr. Macaluso to approve the draft #3 version of the 2014 budget.  Motion carried unanimously.

New Policy For Defining Maintenance Of Lots In “High State Of Repair”

Mr. Trebbin provided a list of properties that he and Ms. Weinheimer felt may be in volition of this provision.  The Board members agreed to drive by these lots to see if they concur.

Traffic Safety

The Board reviewed the CHP enforcement statistics through October.  This program has been in operation for two years now and the Board continues to feel this is a worthwhile expenditure of Association’s funds.

Mr. Romasanata indicated that he’d been asked by a member if the Board would consider installing a roundabout at the Las Palmas Drive/Lago Drive/Via Esperanza

intersection.  The member felt this would be an effective traffic calming measure.  Mr. Trebbin informed the Board that this had been considered in 1998 at an estimated cost of $75,000 and an informal vote of the membership was taken at the time.  The vote was 79 to 30 against the installation.

The Board directed Mr. Trebbin to contact local governmental agencies to see if he could come up with a current cost estimate for the installation.

Mr. Trebbin left the meeting at 5:40.

Personnel Discussion – Executive Session

At 5:40, it was moved by Ms. DiNapoli, seconded by Mr. Countryman to adjourn to executive session to discuss a personnel matter.  Motion carried unanimously.  The Board met in executive session until 6:00 when it was moved by Ms. DiNapoli, seconded by Mr. Countryman to return to open session.  Motion carried unanimously.

During the executive session, the Board discussed the performance review of the General Manager.

There being no futher business to conduct, the meeting adjourned at 6:00.